Sign digital business documents with a secure and flexible application – Wired PR Lifestyle Story
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[This is a sponsored article with SigningCloud.]
Public Key Infrastructure (PKI) technology has been around since the early 2000s, but has remained under the radar. It has been brought to the forefront in recent times and has highlighted the crucial role it can play in our new ecosystem of flexible work.
Governments around the world, such as the United Kingdom, the United Arab Emirates (BAC), Singapore, etc., are already being used to authenticate PKI identities for travel, legal or other matters.
In the Basque Autonomous Community, for example, it has been established by the government UAE Pass, a digital identity and a digital signature solution for its citizens and residents.
It can be used to access all federal and local government services under a unified online application, and allows a digital signature to legally perform a transaction on behalf of the entity.
You know: A digital signature is not the same as an electronic signature (electronic signature). An electronic signature can be a simple image pasted into a document, so it tends to manipulate risks. Read on for more here.
It’s about harnessing potential demand SigningCloud, a solution for companies to digitally sign documents online.
SigningCloud’s parent company, Securemetric, has been in the digital security industry since 2007 and has implemented PKI systems nationwide in more than 4 SEA countries.
Closer to home, Malaysia’s clients include Fintech, JurisTech, and M24 Tawreeq.
One of SigningCloud’s current projects is working with the Singapore government to integrate its digital identity service, Singpass, into a digital signature solutions platform.
But to understand how digital signatures work, you first need to know the basics of Public Key Infrastructure (PKI).
Introducing PKI
PKI is an area that supports encryption and cybersecurity that supports communication between parties.
It is used to encrypt and authenticate data in transmissions, which makes it crucial technology to identify if the person you are communicating is actually A person.
Each person has something called a private key and a public key. These need to work together. The private key can only be accessed by the owner of a digital certificate (as verified by a certificate authority, or also known as a CA), and the owner can choose where the public key goes.
Data encrypted with a private key can only be decrypted with a public key, and vice versa. If the data cannot be “unlocked”, this means that the transmission has been tampered with.
Digital signatures are the present
Legal agreements that require authenticated signatures should not be subject to manual and paper-based processes.
With digital signatures, a person’s signature will be created using a private key that the signer securely stores or a trusted service provider like SigningCloud.
The rest of the transmission is done according to PKI procedures, thus ensuring that the process is not tampered with.
Since signatures are often required in all legally binding agreements, you can imagine how adopting digital signatures will change the industry.
The Malaysian government has already used PKI in many of its applications, including E-Syariah, e-Filing (e-Kehakiman), ePerolehan and so on. The Ministry of Housing and Local Administration (KPKT) is also using the PKI to sign microcredits.
On a smaller scale, from corporations and MNCs to SMEs, digital signatures can also benefit, regardless of industry.
After all, digital security isn’t just for companies in specific sizes or sectors; it should prioritize the protection of any company that manages customer data.
Changing the archaic processes of the company
Here are some of the features that SigningCloud has to help businesses find data security.
Here are some of the features that SigningCloud has to help businesses find data security.
1. Universal signing platform
Vendor blocking occurs when a business can digitally sign with a single CA, and can be a problem for companies with different budgets or needs.
Thus, SigningCloud’s universal signature platform supports multiple Know-Your-Customer (eKYC) and CA electronic providers, and aims to add more local and global to a cross-border digital signature ecosystem.
2. High security and protection
It implements industry-leading practices including multi-layer encryption, special integration keys, 3-level system deployment, 2-factor authentication (2FA), multi-layer firewalls, and secure hardware-level cryptography. In addition, the team ensures that it uses one of the leading cloud providers in line with regional security.
3. Anti-manipulation features
Once the document signing process in SigningCloud is complete, it will be “locked” to prevent unauthorized changes, ensuring the integrity of the document data. If any manipulation is done, each recipient can easily detect it with a common PDF viewing tool.
4. Digital identity verification
Using a trusted EKYC system, SigningCloud verifies the ID of each signatory on the platform. Therefore, during the process of registering with the Digital Signature Act 1997 (DSA) documents, the authenticity of a signatory will be verified before it is digitally signed through facial recognition and microprinting authentication.
5. Long-term validation
Embedded with PKI technology, SigningCloud’s digital signatures maintain long-term validation and are protected from denial (denial of validity) cases with the help of time stamps. Even if the digital ID of the signatory has long since expired, a document signed on the platform will be valid.
6. Compliance with regulations
According to SigningCloud, it can be recognized that all signatures generated through the platform can be implemented, validated and enforced in accordance with the 2006 Electronic Commerce Act and the 1997 Digital Signature Act.
This means that the digital signature created through SigningCloud is legally valid and will be recognized by any Malaysian court and governing body.
7. Cheap and versatile packages
SigningCloud’s digital signature packages range from free to 2,500 RM / month, depending on the needs of each company. There is also a budget-based package for companies that prefer customizable options.
8. Transparency and compatibility
In addition to allowing users to digitally sign documents anywhere, with any device, all actions in a document via SigningCloud are also traceable.
There will be a secure audit trail that is known to all relevant parties in the document, and SigningCloud can create a comprehensive report for future compliance audits as well.
Featured Image Credit: SigningCloud
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